Office Administrator

ประสบการณ์ทำงาน : 3-5 ปี

1 อัตรา , เพศ : ไม่ระบุ

เงินเดือน : ตามตกลง

คุณสมบัติ / สวัสดิการ / อื่น ๆ

Plan International Thailand

Job Advertisement: Office Administrator



Plan International is an international humanitarian, child-centered development organization, advancing children’s rights and equality for girls. We are fully committed to the gender responsive safeguarding of all children and young people from all form of violence.



Position: Office Administrator

Assignment duration: Fixed-Term 1 years Contract

Duty station: Chiang Rai



JOB Purpose:

The Office Administrator provides administrative supports to the Plan Thailand office through conducting and organizing administrative duties and activities including receiving and handling information for both operation and program activities admin. related. Ensuring the efficient and effective management of the daily operational activities of the Program Unit (PU) Chiangrai office. Also Providing administration support to Plan Thailand staff’s operation.



TYPICAL RESPONSIBILITIES:

Office environment

Ensure tidiness, cleanliness and readiness-to-use; supplies are sufficiently stocked Supervise and oversees office cleaning housekeeping Manage office in – off site storage
Receptionist for the PU office:

Welcome visitors, incoming call are properly screened, handled and diverted to concerned parties; manage the dispatch and distribution of outgoing/incoming mail/faxes to its destinations/recipientsAdd new people to telephone chain and run updated lists for callers.Perform reception tasks and handles office communicationsFocal point person to contact with the Office ‘s house owner
Purchasing Equipment and Supplies for Chaingrai Office

Working on purchasing activities – start from receiving requisition and process in accordance with Plan policies and procedureCompetent quality execution of all regular purchasing duties and administrative worksManage and follow up – all procurement processesSupport relevant staff with quotations for the purpose of tenders, obtain price listsSource, select and negotiate for the best value in terms of quality, price, terms, deliveries, etc.Receives and sorts supplies invoices, statement of accounts preparatory for voucher processing
Logistics in the Northern region

Arrange logistic support for the Plan office’s meeting Arrange hotel accommodation for staff, visitors and Donors.
Rolling Fund:

Act as a custodian of the rolling fund for the PU Chiangrai officeMaintain proper accounting of fund consistent with Plan’s requirements and procedures;Ensure that the fund is safely and properly kept and replenished timely basis, ensure not lack of fund is disbursed.
Others

Oversee of Plan’s driver and transportation management to ensure efficiency transportation arrangement, security and safety of staff and visitorMaintenance office equipment including service and maintenance of office related mattersPerform other tasks as assigned


ENTRY QUALIFICATIONS, SKILLS & EXPERIENCE:

Qualifications and experience

Bachelor Degree in any fieldMinimum 2-5 years experiences working in Administration and executive secretaryproficient in English language communication skillsexperience of producing correspondence and documentsexperience in information and communication management required typing speedComputer: word, excel, power point, internet and SAP is preferrable


How to apply:

Interested candidates who meet the above requirements are required to submit a motivational letter, a comprehensive CV and details of at least 3 referees via E-mail only to: preedee.ittipong@plan-international.org



Closing date for applications: 9 May 2021



Reference & background checks will be performed for successful candidate including clearance on child related offences in conformity with Plan’s Child Safeguarding Policy, Anti-Terrorism Screening (ATS) and Criminal Check Record. Only shortlisted candidates will be contacted.

Contact : preedee.ittipong@plan-international.org

ข้อมูลติดต่อ

Plan International Thailand (Chiang Rai Office)

053-719409

planchiangrai2016@gmail.com

เลขที่ 40/3 หมู่.4 ถนน.รอบเวียง ต.ริมกก อ.เมืองเชียงราย จ.เชียงราย 57100

อื่น ๆ

Plan International is an international humanitarian, child-centered development organization, advancing children’s rights and equality for girls. We are fully committed to the gender responsive safeguarding of all children and young people from all form of violence.

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